Getting organized means working to oblige people no matter the spot from where they work. It might sometimes feel like herding cats, but managerial discipline and thoughtfulness are necessary to keep a team from falling apart when working across time zones.

  • This is a good backup WiFi option, and I wish I had it from the start of my remote work journey.
  • If you search for the current time in most major cities around the world, you’ll get the answer right at the top of your results.
  • Though not as intuitive as Every Time Zone, World Clock Meeting Planner from lets you pick the locations and date for your meeting.
  • “Manage projects in a way that they’re asynchronous,” Hayat says.
  • That way, they’ll be able to keep the project moving along once they’re back online, or have enough information to know a face-to-face meeting is needed.

In lieu of a meeting, send a Loom video where you talk through information and request feedback. People can send it in a text-based form, or their own Loom video. Remote workers can come from anywhere in the world, which means they have unique perspectives to share with their colleagues. This is great for increasing creativity and innovation within your company. You’ll also want each team member working from a private space with minimal distractions . If colleagues are close by, try asking them to work together at one desk so they can easily collaborate on projects as necessary.

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That can be a challenge for teams working across time zones. Nothing can be perfect at all times, so it’s important to have a contingency plan, and to make room for bumps in the road. Delocalized teams require means of communication both asynchronous and in real-time. The latter is especially true for teams working across time zones. Several of us are using this little app called The Clock to show a second set of clocks on our menu bars. It’s unobtrusive, and constantly helpful — you’ll thank yourself too many times for installing it.

Most of us have special times of day where we do our best work. Note when your productivity is at its peak, and see if you can give your best times to your most important projects. The workplace is set for a single time zone in General Settings.Changing the workplace’s time zone setting will adjust shift times on the schedule. If you use When I Work Time Clock & Attendance, time punches are also adjusted. From the beginning of Katherine’s career, she chose jobs that allowed her to work remotely because she wanted to search for opportunities outside of her central location. This exposed her to the capabilities of remote teams early on, making location independence a constant job requirement. She promotes having the freedom to work from anywhere with autonomy for a healthier and more fulfilled life.

Always Ask: Is This Meeting Necessary?

For one, it threatens to disrupt the trust between team members, as there’s not sufficient information and knowledge sharing going around. Of course, differences in locations and backgrounds can also add another layer to the misunderstanding and distrust. If left unattended, this malpractice can take root and degenerate further into team silos.

  • “Not only do we not have to be in the same spot to work together, we also don’t have to work at the same time to work together.”
  • We have skilled Genies across the globe ready to help with your software, web, and mobile app development needs.
  • Working remotely across time zones and cultures has changed our team dynamic.
  • By utilizing Dropbox, you can access the files from any computer or phone as long as you log in.

But if you’re working on a remote team that’s scattered across the world, it gets trickier to remember what time it is for your colleague in Germany and another in India. Now my 10th and last tip for today is even when we’re working with global teams, don’t forget to meet face-to-face every once in a while.

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Let’s outline all the key steps companies can take to better manage working across time zones within the asynchronous collaboration framework. To allow more space for effective communication to happen, companies working across time zones need to rethink traditional channels of communication, such as email, and adopt more flexible solutions and methods. Asynchronous communication has emerged as a preferred method for organizations operating across time zones.

working across multiple time zones

When working with a distributed team, it’s important to understand the differences between sync and async communication, and the extreme importance of asynchronous communication. Asynchronous communication means working without being in direct contact with people, such as through email, online chat, or by sending video messages such as Loom videos. It also means that you’re not necessarily communicating at the same time. Use the world clock in your phone as a quick reference tool for time zones. Communicate with teams and clients when you travel and change time zones. Of course, for organizations working across time zones, this type of effort would involve coming up with creative ways to have everyone on board and involved in the conversation.

Ensure all team members understand correct usage of workplace tools. While you may be good at guesstimating, tools can help you get times right, every time. Forty-four percent of employees are working from home five days or more per week in the United States alone. We’ll email you 1-3 times per week—and never share your information.

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Meanwhile, if you’re not working in the same country as your broader team, “don’t be afraid to ask for meetings that are outside of others’ timezones.” While creating processes that allow employees to work in different timezones is logistically beneficial, on a deeper level, it also makes it easier for diverse global talent to join your team.

working across multiple time zones

On the web , click the cog icon , then Settings and Show world clock to configure one or more world clocks that will be visible on the left-hand side of the calendar interface. It’s completely free to use this service for all users and it’s incredibly easy to navigate. For collaboration, you can share your screen with just the click of a button and also share control of the mouse. People can make the choice to have their cameras and microphones on or off depending on the situation.

Leverage Tools To Help With Time Zone Management

10 Minutes — Lesley shares customer feedback from the week, both good and bad. This is enormously helpful in putting our customers front and center for every member of the team, and making sure that we’re all thinking about why our customers do business with us, and what we can do better. We’ve worked hard to improve our asynchronous collaboration⁠—more on that below⁠—and it’s paid off big time for us. The ultimate resource for remote work – actionable insights and advice for remote job seekers, employees, and employers.

Rescue time assists people who work on their own with the time management and task prioritization. Making people take a 3am call might be less worthwhile (no one’s at their productive best at 3am, anyway) than turning to an asynchronous means of communication. Tools like Google Docs, Trello, and Hackpad allow teammates to collaborate on a project at their own pace. In the long run, this is a way for scattered teammates to participate in group projects no matter their time zone. Some tools can help managers and teammates have an easier time of scheduling meetings, booking flights, planning calls, etc. Keeping track of GMT, UTC, and the like is a headache, especially if no one really knows for sure when Australia jumps ahead an hour.

With HD videoconferencing available, it offers high-quality pictures. The software can follow the speaker to make it easier to follow along with a conversation. If you only need an internet connection, you can move to so many places.

working across multiple time zones

Imposter syndrome is normal when challenged to increase our skills and knowledge, but hiding areas for growth makes it much more difficult to develop professionally. The Culture First Community is a group of people leaders, HR practitioners, and change agents committed to building a better world of work. Pinpoint and resolve your organization’s culture challenges with the latest research and expert guidance. Is the meeting a working session, design review, or a status update?

Prep Before Meetings

When you share information like “having difficulty focusing today, signing off at 2 pm EST to do deep work,” such transparency helps create outcomes that are healthy for both you and your team. Teams are expanding not only in size and demand, but also across geographic area. Depending on how far apart team members are located, there could be several time zones to consider when scheduling, planning, and meeting together. We have skilled Genies across the globe ready to help with your software, web, and mobile app development needs. It may seem obvious, but team members need to actually know which time zones all team members work in. Even just juggling a few US-based time zones can get confusing when East Coasters are stepping out for lunch just as West Coasters are kicking off their day.

Update with transparency.During daily check-ins or weekly meetings, transparent updates create team safety and understanding. Saying that you are having working across time zones a stressful day or that you are distracted about something happening in your life can provide an easy signal to your team that it is okay to be human.

Con: Time Zones Are Merciless

Developers, perhaps, have it the easiest with code comments and pull requests, but everyone should share what’s happening in their own “manager of one” domain. Every employee is also assigned a random “pair partner” each week— that means we’ll jump on a call with one of our colleagues just see how things are going, and perhaps work together on a cross-team project. Whether it’s just a team check-in or something more collaborative, meetings will always be a thing. That’s good—after all, you’ll still want some team interaction. “A remote work environment should encourage performance—not presence,” says entrepreneur Neil Patel.